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Village of Cloudcroft NM Otero County Special Council Meeting July 26, 2022

Minutes of the Special Council Meeting of the Governing Body for the Village of Cloudcroft, held on Tuesday, July 26, 2022, at 5:00 p.m., in the Village Council Chambers, 201 Burro Avenue, Cloudcroft, NM.

CALL TO ORDER:
Mayor Denney called the meeting to order at 5:00PM with the following Council members providing a full Quorum: Present/Absent:
Trustee / Mayor William Denney – present
Trustee / Mayor Pro-Tem Tieman – present
Trustee – Jim Maynard – present
Trustee – George Mitchell – present
Trustee – Gail McCoy – present

The following Village staff and guests were present: Barbara K. Garcia, Clerk

PLEDGE OF ALLEGIANCE:
The pledge of allegiance to the United States and New Mexico flags was led by Mayor Denney.

APPROVAL OF AGENDA:
Mayor Denney called for a motion to approve the agenda of the Special Council Meeting for July 26, 2022. Trustee Maynard made a motion to approve the agenda as written. Trustee Mitchell seconded the motion. Vote as follows: Trustee McCoy, for; Trustee Tieman, for; Trustee Maynard, for; Trustee Mitchell, for. Motion carried unanimously.

APPROVAL OF MINUTES: Work Session of Governing Body, July 8, 2022 & Regular Council Meeting of July 12, 2022
Trustee Mitchell made a motion to approve both meeting minutes as written. Trustee McCoy seconded the motion. Vote as follows: Trustee McCoy, for; Trustee Tieman, for; Trustee Maynard, for; Trustee Mitchell, for. Motion carried unanimously.

NEW BUSINESS:
ICIP FY2024-2028 Consideration of projects/prioritization.
Governing Body members discussed the FY2023-2027 submitted projects and prioritized FY2024-2028 requests with changes and new requests recommended. Trustees requested updates in the following order and to review at the August 9th regular meeting.

1. Land Acquisition for Water Source – the governing body would like some attention to the verbiage to show that we will search within a 10-to-20-mile radius for property
2. Water/Sewer Line replacement and distribution
3. Street replacement and Storm Water Control to be combined request – request should cover at least 20 of the main streets that need attention so fund can be spent in various areas
4. Heavy Equipment – Grapple Truck with Mounted Waste Grapples for slash removal, 36 inch trench pounder (?) -follow up needed on quotes and what Public works needs
5. Library Roof
6. New Water Well
7. Burro St Public Restroom remodel and addition
8. Pedestrian Bridge & Park Lot
9. Ski Area Facility Addition – additional ski lift
10. New Convention Center
11. Village Office Complex
12. New Emergency Warning System (NEW)
13. Public Wi-Fi in commercial area (NEW)
14. New Vehicles – PD, Public Works, Admin (NEW)
15. Trash Truck (NEW)
16. Trash – Plasma Incinerator (NEW)
17. Snow Melter (NEW)
Mayor Denney requested that Trustee Tieman contact NMML to work with them on a possible grant for the library roof.

Adoption of Resolution No. 2022.13 Annual Inventory Report.
Trustee Mitchell made a motion to approve the annual inventory report and adopt Resolution No. 2022.13. Trustee Tieman seconded the motion. Vote as follows: Trustee McCoy, for; Trustee Tieman, for; Trustee Maynard, for; Trustee Mitchell, for. Motion carried unanimously.

Approval Southeastern New Mexico Economic Development District Agreement (COG)
Trustee Tieman made a motion to approve the COG agreement for FY23. Trustee Mitchell seconded the motion. Vote as follows: Trustee McCoy, for; Trustee Tieman, for; Trustee Maynard, for; Trustee Mitchell, for. Motion carried unanimously.

Adoption of Resolution No. 2022.15 Southeastern New Mexico Economic Development District Agreement (COG) Active Member.
Trustee Maynard made a motion to adopt resolution No. 2022.15. Trustee Mitchell seconded the motion. Vote as follows: Roll Call vote as follows:
• Trustee McCoy – Aye
• Trustee Tieman – Aye
• Trustee Maynard – Aye
• Trustee Mitchell – Aye
The motion carries unanimously

Resolution No. 2022.14 Approving the June 30, 2022 (4th quarter) Financial Report, June 30, 2022, Budget Adjustments, Adoption of the 2022-23 Operating Budget Village of Cloudcroft, NM
Clerk reviewed the resolution and BAR with governing body. Trustee Maynard made a motion to adopt all reports and resolution No. 2022.14. Trustee Mitchell seconded the motion. Vote as follows: Roll Call vote as follows:
• Trustee McCoy – Aye
• Trustee Tieman – Aye
• Trustee Maynard – Aye
• Trustee Mitchell – Aye
The motion carries unanimously

ADJOURN:
Trustee Maynard made a motion to adjourn the Special Meeting of July 26, 2022. Trustee Mitchell seconded the motion. Meeting adjourned at 7:04 pm