Thursday, May 4, 2023, at 9:00 a.m.
Minutes of the Special Council Meeting of the Governing Body for the Village of Cloudcroft, held on Thursday, May 4, 2023, at 9:00 a.m., in the Village Council Chambers, 201 Burro Avenue, Cloudcroft, NM.
- Call to Order: Chair Nathan Tompkins called the meeting to order at 9 :00 a.m., with the following Commission member: Present / Absent:
Nathan Tompkins – present
Mark Tatum – present
Tabitha Foster – present
Jessica Beach – present
David Bradshaw – present
The following staff & guests were present for the Regular Meeting: Barbara K. Garcia Clerk, Dana Dunlap; Self, Michelle Tatum; self, Dan Hughes; Green Mountain, Shelley Hughes; ASA - Pledge of Allegiance: The pledge of allegiance to the United States and New Mexico flags was led by Chair Tompkins.
Pledge of Allegiance
“I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.”
Salute to the Flag of New Mexico
“I salute the flag of the State of New Mexico, the Zia symbol of perfect friendship among united cultures.”
- Approval of Agenda:
Chair Tompkins entertained a motion to approve the Agenda for the Special Meeting of May 5, 2023. Commissioner Foster made such motion, Commissioner Beach seconded the motion.
Vote as follows
Chair Tompkins – For
Co-Chair Foster – For
Commissioner Tatum – For
Commissioner Bradshaw – For
Commissioner Beach – For
Motion carried unanimously. - Approval of Minutes:
Chair Tompkins entertained a motion to approve the minutes of the Regular Meeting of April 4, 2023. Commissioner Foster made such a motion, Commissioner Beach seconded the motion.
Vote as follows:
Chair Tompkins – For
Co-Chair Foster – For
Commissioner Tatum – For
Commissioner Bradshaw – For
Commissioner Beach – For
Motion carried unanimously. - Code Enforcement / Permit Report:
The P&Z Clerk presented the Code Enforcement & Permit Report for the month of April. - Reports:
Trustee Mitchell motioned to accept the reports as presented. Trustee Maynard seconded.
Vote as follows:
Trustee McCoy – For
Trustee Maynard – For
Trustee Mitchell – For
Trustee Sterling – For
Motion carried unanimously. - New Business:
Review sign permit application Son Rise, LLC, dba Grand Cloudcroft Hotel.
Commissioners reviewed sign drawings and determined there will be 3 signs with locations on Lynx Ave, Front of Hotel, and Hwy 82. Sign dimensions will be 1 @ 2×3, and 2@ SxS. Two signs will be lit internally in compliance with dark skies. Commissioner Foster made a motion to approve the sign permit application. Commissioner Beach seconded the motion.
Vote as follows:
Chair Tompkins – For
Co-Chair Foster – For
Commissioner Tatum – Abstain
Commissioner Bradshaw – Abstain
Commissioner Beach – For
Motion carried 3 x 2.
Review updated Site Plan and Revisions for Allsup ‘s
Site plans were provided with no indication of updates on the plans. Chair Tompkins called Jeff Lonchor with BW Gas & Convenience for an update but there was no response. Chair Tompkins requested that the clerk make contact with BW Gas & Convenience and request updated plans with highlighting to show changes and/or a bullet list of the changes since the last update. Once changes are obtained, they will be sent to all commissioners for review.
Special Use Permit -BW Gas & Convenience, LLC
The special use permit was reviewed for temporary building use during construction of the new Allsup’s building. Commissioner Beach made a motion to approve the special use permit. Commissioner Foster seconded the motion, Vote as follows:
Chair Tompkins – For
Co-Chair Foster – For
Commissioner Tatum – For
Commissioner Bradshaw – For
Commissioner Beach – For
Motion carried unanimously.
Review Building Application of Beasley Steakhouse -Shelley Hughes, ASA
Shelley Hughes informed the commission that the state permit has not been obtained at this time and that she is expecting the permit in a three-week time frame. Commissioner Tompkins informed her that we would need to state permit prior to moving forward therefore we would postpone until the next regular meeting unless the permit comes in early, and a Special Meeting can be called.
Review Building Application David & Shirley Christiansen – Green Mountain Construction
Building plans were reviewed by the commissioners with questions being answered by Dan Hughes of Green Mountain Construction. A state permit has been obtained and fees have been paid. Variance was approved at the January 20, 2023, meeting. Commissioner Foster made a motion to approve the building permit and move to the Governing Body for approval. Commissioner Beach seconded the motion.
Vote as follows:
Chair Tompkins – For
Co-Chair Foster – For
Commissioner Tatum – Abstain
Commissioner Bradshaw – Abstain
Commissioner Beach – For
Motion carried 3 x 2. - Discussion:
Chair Tompkins reviewed a complaint letter received regarding a chicken coop/enclosure on Aspen Circle. Chair Tompkins requested the clerk send a nuisance letter to the home owner in reference to Village Code 5.1.6.A 4. - Adjournment:
Chair Tompkins stated that having reached the end of the Agenda, the Special Meeting of May 4, 2023, be adjourned at 9:30 a.m.
