Tuesday, May 9, 2023, at 6:00 p.m.
Minutes of the Special Council Meeting of the Governing Body for the Village of Cloudcroft, held on Tuesday, May 9, 2023, at 6:00 p.m., in the Village Council Chambers, 201 Burro Avenue, Cloudcroft, NM.
- Call to Order: Mayor Denney called the meeting to order at 6 :00 p.m., with the following Council members providing a full quorum: Present/ Absent:
Mayor William Denney – present
Trustee I Mayor Pro-Tem Maynard – present
Trustee – Grover Sterling – present
Trustee – George Mitchell -present
Trustee – Gail McCoy – present
The following Village staff and guests were present: Barbara Garcia, Clerk; Kevin Summers, Chief of
Police; Vyanca Vega, Eric Haecker, Penny & Jubal Hall, Kenneth Brown, Dana Dunlap, Mary Luna, Cori & David Abel, Erich Wuersching, Aaron Haecker, Hannah Dean, Bri Jonnes, Debbie Tate, Amy & David Coor, Karen Sonnen/ell, Debra Spears, Heidi Taylor, Jessica & Malt Willett, Matt Lockner, Wyatt Renfro, Shelby Manford, Mike Martin - Pledge of Allegiance: The pledge of allegiance to the United States and New Mexico flags was led by Mayor Denney.
Pledge of Allegiance
“I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.”
Salute to the Flag of New Mexico
“I salute the flag of the State of New Mexico, the Zia symbol of perfect friendship among united cultures.”
- Approval of Agenda:
Trustee Sterling made a motion to amend the agenda to move “installation of camera and sound system for council chambers” to top of the agenda. Trustee Maynard seconded. Vote as follows: Trustee McCoy, for, Trustee Maynard, for; Trustee Mitchell, for; Trustee Sterling, for. Motion carried unanimously. - Approval of Minutes:
Special Council Meeting, April 17, 2023 & Special Council Meeting, April 28, 2023.
Trustee McCoy motioned to approve the Special Council Meeting, April 17, 2023 & Special Council Meeting, April 28, 2023, as written. Trustee Mitchell seconded. Vote as follows: Trustee McCoy, for, Trustee Maynard, for; Trustee Mitchell, for; Trustee Sterling, for. Motion carried unanimously. - Announcements/Open Discussion:
Mayor Denney advised the council that we would have a special meeting on Friday, May 12 at 4pm. Mayor Denney advised that Lost Lodge Bulk Water seems to be working fine with just a few mistakes that we will continue to monitor. - Reports:
Trustee Mitchell motioned to accept the reports as presented. Trustee Maynard seconded. Vote as follows: Trustee McCoy, for, Trustee Maynard, for; Trustee Mitchell, for; Trustee Sterling, for. Motion carried unanimously. - New Business:
Resolution #2023.07 Acceptance FY2021.2022 Audit, Cloudcroft Audit Report as presented by Axiom Jaime Rumbao
Francisco Terran provided the governing body with the final audit report for FY 2021.2022. There were no findings and all findings from the previous audit were resolved. Trustee Sterling motioned to accept the Audit Report and Resolution 2023.07 as presented. Trustee Maynard seconded. Roll call vote as follows:
Trustee McCoy-Aye
Trustee Maynard – Aye
Trustee Mitchell – Aye
Trustee Sterling – Aye
For a unanimous roll call vote
Installation of Camera and Sound System for Council Chambers – Mike Marlin
Mr. Martin discussed the software and endpoints that would be needed to set up the village to record the council meetings. He will do the installation gratis for the village. The village would be looking at an expenditure of approximately $3000. The governing body will review in the next budget workshop.
704 Corona Water Leak Forgiveness request – Deb Roy
Mrs. Roy did not attend the meeting. Trustee Maynard motioned to postpone the request until Mrs. Roy could appeal her case in person. Trustee McCoy seconded. Vote as follows: Trustee McCoy, for, Trustee Maynard, for; Trustee Mitchell, for; Trustee Sterling, for. Motion carried unanimously.
Recommendation to remove from probationary status – Cheyenne Miller
Recommendation was given to remove Cheyenne Miller from conditional probationary status and provide a rate increase of $.50 per hour. Trustee Maynard made a motion to approve removal from probationary status and increase pay by $.50 per hour. Trustee Sterling seconded. Vote as follows:
Trustee McCoy – For
Trustee Maynard – For
Trustee Mitchell – For
Trustee Sterling – For
Motion carried unanimously.
Recommendation New Hire -MVD Clerk
Mayor Denney advised that he had interviewed for the MVD Clerk and made an offer of employment to Melissa Yates. She will be giving two weeks’ notice to her current employer and starting with the Village following such notice. Trustee Mitchell made a motion to approve the hiring of Melissa Yates as the MVD Clerk. Trustee Maynard seconded. Vote as follows:
Trustee McCoy – For
Trustee Maynard – For
Trustee Mitchell – For
Trustee Sterling – For
Motion carried unanimously.
Recommendation New Hire – Court Clerk & Planning & Zoning Clerk
Mayor Denney advised that he had interviewed for the Court Clerk & Planning & Zoning Clerk. He made an offer of employment to Kylie Miehling. Trustee Mitchell made a motion to approve the hiring of Kylie Miehling as the Court Clerk & Planning & Zoning Clerk. Trustee McCoy seconded.
Vote as follows:
Trustee McCoy – For
Trustee Maynard – For
Trustee Mitchell – For
Trustee Sterling – For
Motion carried unanimously.
Recommendation to Library Board Seat – Audrey Menzel
Mayor Denney advised that of the applicants applying for the library seat he was recommending Audrey Menzel for the seat. Trustee Maynard made a motion to approve Audrey Menzel to the vacant seat. Trustee Mitchell seconded. Vote as follows:
Trustee McCoy – For
Trustee Maynard – For
Trustee Mitchell – For
Trustee Sterling – For.
Motion carried unanimously.
Recommendation to Parks & Recreation Committee
Mayor Denney advised the council of the applicants for the Parks & Recreation Committee. After speaking with all applicants his recommendation for members is Matt Willett, Amy Coor, Cindi Bradshaw, David Able, & Brianna Jones. Trustee Sterling made a motion to approve all recommended applicants. Trustee McCoy seconded. Vote as follows:
Trustee McCoy – For
Trustee Maynard – For
Trustee Mitchell – For;
Trustee Sterling – For
Motion carried unanimously.
Special Use Permit-Allsup’s – Nathan Tompkins
A request for Allsup’s to place a temporary convenience building during construction was entered. Mayor Denney advised of location as there were no plans presented. Trustee Maynard made a motion to postpone the review until the Special Council meeting of May 12, 2023, so that plans could be reviewed at the meeting. Trustee Mitchell seconded the motion. Vote as follows:
Trustee McCoy – For
Trustee Maynard – For
Trustee Mitchell – For
Trustee Sterling – For
Motion carried unanimously.
Approve Building Application Shirley & David Christiansen – Nathan Tompkins
Building plans were submitted for council review. Trustee Mitchell made a motion to approve the building application for Shirley & David Christiansen. Trustee McCoy seconded. Vote as follows:
Trustee McCoy – For
Trustee Maynard – For
Trustee Mitchell – For
Trustee Sterling – For
Motion carried unanimously.
Draft Ordinance Amending Section 1-6-2 Providing for the Video Recording of Public Meetings and Distribution of Such Recordings
After discussion regarding recording procedures and equipment Attorney Rhodes stated that he would like to re-draft the draft ordinance. He will present the revised addition to the council at the next regular meeting. - Statement of Revenues & Expenditures:
March 2023 expenditures.
Trustee Mitchell made a motion to acknowledge March 2023 expenditures, Trustee McCoy seconded. Vote as follows:
Trustee McCoy – For
Trustee Maynard – For
Trustee Mitchell – For
Trustee Sterling – For
Motion carried unanimously.
- Adjournment: Trustee Mitchell made a motion to adjourn the Special Meeting of May 9, 2023. Trustee Maynard seconded the motion. The meeting adjourned at 6:58 p.m.
